It is the policy of Wofford College to provide time off with pay for vacation to all eligible regular, full-time staff employees in accordance with this policy.
All full-time staff will receive vacation leave according to the following schedule:
| Consecutive Years of Employment | Annual Leave Days |
| Less than 1 year | 10 days |
| After years 1 and 2 | 15 days |
| After years 3 and 4 | 16 days |
| After years 5 and 6 | 17 days |
| After years 7 and 8 | 18 days |
| After year 9 | 19 days |
| After year 10 | 20 days |
Additional vacation days will be granted for the fiscal year following the year in which the employee completes a designated year of service.
Vacation leave renews each year on July 1. Employees may request leave for the time they have earned. New employees must wait 60 days to use vacation time. Employees moving to full-time status from part-time will be able to waive the 60-day waiting period.
Staff members are encouraged to use their vacation leave during each fiscal year. However, staff may carry over up to 5 unused vacation days each fiscal year (fiscal years runs July 1 through June 30). Staff may not accrue more than 5 days over their allotment at any given time. For example, the maximum accrual for an employee that has been with the college for 12 years is 25 days. Staff members cannot receive pay in lieu of using vacation time.
Vacation leave for exempt employees will be reported and recorded in half-day increments. For these employees, infrequent absences, Monday through Friday, of less than one-half day will be handled administratively by the department manager. Staff members are cautioned that abuse may cause loss of this privilege.
Vacation leave for all salaried nonexempt employees will be reported and recorded in 2-hour increments. For these employees, infrequent absences, Monday through Friday, of less than 2 hours will be handled administratively by the department manager. Staff members are cautioned that abuse may cause loss of this privilege. Additionally, managers can approve alternate schedules within the same week to make up for absences of more than 2 hours but less than 4.
Vacation leave for all hourly nonexempt employees will be reported and recorded in 30-minute increments. Additionally, managers can approve alternate schedules within the same week to make up for absences of more than 30 minutes.
Employees are expected to request vacation leave directly from their immediate manager and with as much advance notice as possible. Managers approving vacation leave will consider the department’s operational needs, including the schedules of others in the department.
Upon termination, employees will be paid for banked, unused vacation time up to a maximum of 5 days. To qualify for this payment, the employee must work a full 2-week notice. Employees not physically working a 2-week notice — 10 full workdays — will not receive a vacation payout.
It is the policy of Wofford College to provide reasonable time off with pay to employees who are unable to work due to sickness or for personal reasons. This time is in addition to vacation leave or Wofford’s paid time during an approved FMLA leave.
Sick and personal time off with pay is a privilege granted by Wofford College in order to provide income protection for employees when needed. Use of this time must be approved by an employee’s manager.
All full-time staff receive a total of 12 days for sick leave and personal leave during a fiscal year. Sick/personal leave will be granted upon hire. Employees may carry over up to 6 days of sick/personal leave each fiscal year, which begins on July 1.
Examples of how staff may use sick/personal leave:
Employees who are unable to report because of illness or for personal reasons must notify their manager as soon as possible, but no later than one hour prior to their scheduled starting time. Employees who must leave work early for illness or personal reasons should notify their manager. When an employee knows of an upcoming need for sick/personal leave, the employee is required to notify their manager as soon as possible so that the manager can plan accordingly. The human resources manager must be notified immediately when an employee is absent for more than 3 consecutive days due to illness or for personal reasons.
Sick/personal leave for exempt employees will be reported and recorded in half-day increments. For these employees, infrequent absences, Monday through Friday, of less than one-half day will be handled administratively by the department manager. Staff members are cautioned that abuse may cause loss of this privilege.
Sick/personal leave for all salaried nonexempt employees will be reported and recorded in 2-hour increments. For these employees, infrequent absences, Monday through Friday, of less than 2 hours will be handled administratively by the department manager. Staff members are cautioned that abuse may cause loss of this privilege. Additionally, managers can approve alternate schedules within the same week to make up for absences of more than 2 hours, but less than four hours.
Sick/personal leave for all hourly nonexempt employees will be reported and recorded in 30-minute increments. Additionally, managers can approve alternate schedules within the same week to make up for absences of more than 30 minutes.
No payment for unused sick/personal leave will be made when a staff member leaves the employment of Wofford College.